Why does a business need VoIP conference call software?
In recent years, the rise of remote work and virtual teams has made communication more important than ever before. Voice over Internet Protocol (VoIP) conference call software has emerged as a powerful tool for businesses to connect team members, delivery partners, suppliers and clients, wherever they are in the world.
The demand for flexibility and business agility to respond to fast-moving markets, the rapidly evolving needs of customers, and sudden shifts in the operating environment, make VoIP conference calling software an essential technology for any business that wants to be truly competitive.
Here we explore the benefits of VoIP conference call software and how it can enhance communication in the modern business environment.
What is VoIP conference call software?
VoIP conference call software is a type of technology that enables users to communicate with each other over the internet using voice, video, and messaging features. This software allows multiple participants to join a virtual conference call from different locations using a variety of devices, such as computers, tablets, and smartphones.
VoIP stands for Voice over Internet Protocol (VoIP), which means voice data is transmitted over the internet rather than conventional copper phone lines. This results in cost savings and greater flexibility for users who enjoy the ability to join the conference call from anywhere in the world, as long as they have a stable internet connection.
VoIP conference call software typically offers features such as screen sharing, file sharing, chat, and recording, which enhances collaboration among participants.
VoIP conference call software is now an essential tool for businesses, remote workers, and individuals who need to communicate and collaborate with others who are not in the same physical location.
How does VoIP compare to legacy conference calling methods?
VoIP conference calling and conventional conference calling both provide the capability for multiple participants to communicate with each other in real-time. However, there are some significant differences between the two.
- Connectivity – VoIP conference calling relies on the internet for relaying voice data, whereas conventional conference calling uses traditional phone lines. This means that VoIP conference calling can be less expensive and more flexible as it does not require dedicated phone lines.
- Feature-rich – Depending on the service provider, a VoIP conference calling solution is likely to offer more features than a conventional conference calling system. VoIP solutions may include features such as video conferencing, screen sharing, file sharing, and messaging. These features enhance collaboration and make it easier for participants to communicate and work together.
- Work anywhere – VoIP conference calling can be accessed from anywhere in the world, as long as the participant has an internet connection. This can be a wireless connection through cellular data networks. This is in contrast to conventional conference calling, which may be limited to specific geographical locations and the need for physical telephone lines.
- Ease of use – VoIP conference calling is typically easier to set up and manage than conventional conference calling, which may require specialised equipment and support.
In short, while conventional conference calling is still a valid technology it is clearly a legacy. VoIP conference calling offers more flexibility, features, and with its ease of use, it’s an attractive option for businesses and individuals who need to communicate and collaborate with others remotely.
The benefits of VoIP conference call software for business communication
The benefits of VoIP conference call software are manifold and truly compelling for businesses that want to leverage technology while maximising the value they obtain from their investment in technology tools. The key benefits of VoIP conference calling include:
- Cost savings – VoIP conference calling can be less expensive than traditional conference calling as it does not require dedicated phone lines or specialised equipment, such as expensive hardware conferencing phones, of the kind typically found in boardrooms and conferencing suites.
- Flexibility – With its ‘work anywhere’ capability, VoIP conference calling can be accessed from anywhere in the world, as long as the participant has an internet connection. This makes it easier for remote workers, global teams, and clients to join the call.
- Enhanced collaboration – VoIP conference calling offers a range of features such as video conferencing, screen sharing, and more (see below), which enhance collaboration and make it easier for participants to communicate and work together.
- Ease of use – VoIP conference calling is typically easier to set up and manage than traditional conference calling, which may require specialised equipment and support. VoIP conference calling software solutions tend to be more intuitive and user-friendly, without any need for technical expertise.
- Improved productivity – VoIP conference calling often saves time and improves productivity as participants can simply join calls without having to travel to specific locations for meetings. This is particularly beneficial for multisite and no-bricks businesses with distributed teams whose members are located in different locations or regions of the world.
- Environmental benefits – VoIP conference calling helps reduce the carbon footprint of business travel. By reducing the need for participants to travel to a specific location, VoIP conference calling helps reduce greenhouse gas (GHG) emissions and other negative environmental impacts. The regulatory and governance agendas are fired up around environmental issues and VoIP’s ability to reduce the carbon footprint is truly compelling.
Essentially, VoIP conference calling offers numerous benefits for businesses, teams, and individuals who need to communicate and collaborate remotely. From cost savings to enhanced collaboration and a reduced carbon footprint, VoIP conference calling can improve efficiency and productivity while reducing the environmental impact of business travel.
Features of VoIP conference call software
The key features of VoIP conference calling software typically include:
- Screen sharing – The screen sharing feature allows users to share their computer screen with other participants in real-time, making it easier to present information, collaborate on documents, and troubleshoot problems.
- Voice and video calling – The software enables users to make voice and video calls over the internet to multiple participants simultaneously.
- File sharing – Some VoIP conference calling platforms provide file sharing, allowing users to share files such as documents, images, and presentations with other participants in real-time.
- Chat – Some VoIP conference calling tools include chat, allowing participants to send text messages to each other during the conference call. This helps with note-taking, sharing links, or asking questions.
- Call recording – The recording feature allows the conference call to be recorded for later playback, which can help review information or share it with participants who were unable to attend the call.
- Superior call quality – Software is by definition digital technology. This typically supports much better call quality through the clarity of digital audio and noise cancellation, which helps filter out background sounds, improving the experience of participants of calls.
- Manage Participants – The software often includes features that allow the host to manage participants, such as muting and unmuting participants, inviting and removing participants, and controlling who can share their screen or present slide decks.
Overall, the features of VoIP conference calling software are designed to enhance collaboration and make it easier for participants to communicate and work together remotely.
Why Soho66 is the right VoIP conference call software for your business
Several factors determine the best VoIP conference calling software for a business. Some of the main considerations that make Soho66 a great fit with the needs of many businesses include:
- Size of business – The size of your business and the number of participants that may be on conference calls are factors. Soho66 is highly scalable and a great choice for SoHos, SMBs and SMEs.
- Features required – Consider the features your business needs. Soho66 is strong in core features that deliver flexibility and high value and avoid ‘software bloat’ – features that add cost but little real value.
- Ease of Use – Soho66 software is easy to use for both the host and the participants, providing a great user experience. The interface is intuitive and user-friendly, and clear instructions are provided to show you how to use the conference calling features.
- Compatibility – The software is fully compatible with the range of supported devices and operating systems used by your business. The software works seamlessly across a range of devices, such as desktops, laptops, smartphones, and tablets.
- Security – Security is critical and Soho66 VoIP conference calling software supports industry-standard encryption and other security features to protect against unauthorised access to the system, the confidentiality and privacy of your calls, and any data you share during conference calls.
- Customer Support – The quality of customer support is crucial in ensuring the trouble-free operation of Soho66 VoIP conference calling software. We provide you with onboarding, training and support, all accessed via online resources, the customer account portal or voice calls. (VoIP, naturally!)
- Cost – The value of Soho66 VoIP conference calling software is second to none. We use high-quality components such as carriers (for our internet voice traffic), and infrastructure (such as data centres), to provide high-quality, high-reliability VoIP conference calling. Ultimately, it’s a business-critical service for your organisation and, quite simply, second-rate will not do….
Enjoy better VoIP conference calling with Soho66
Soho66 VoIP conference call software is a powerful tool that enhances communication and collaboration within today’s businesses. Our ‘white glove’ service tailors our VoIP conference call service for your unique needs, so that your business benefits from improved communication and productivity.
Discover the Soho66 difference today
Questions? Just call us on 0333 344 344 3.